Invoices
Upload documents into structured records
InvoiceHive imports amounts, dates, parties, and line details when the file allows, so the team reviews instead of retyping.
AI-native · invoices · bank · reconcile
Reconcile invoices and bank lines with AI extraction & anomaly detection
InvoiceHive extracts uploads, surfaces anomaly flags, and keeps payables, receivables, and bank lines in one reconciliation workflow. Your team reviews what matters instead of retyping documents or hunting through exports.
- AI extraction
- Anomaly flags
- CSV & PDF statements
- EN · ES
Free tier · Plans from $19/mo · No card required
Real product screens Live workflow
Founding customers
We are onboarding the first 3 to 5 companies with hands-on setup.
If your team still reconciles invoice files and bank activity manually, we will help you complete setup, upload your first files, and reach your first reconciliation quickly.
When payables, receivables, and the bank don’t line up, work piles up.
Blind spots
Hard to see invoices to pay vs. to receive, total owed vs. owing, and what’s overdue.
Statement sprawl
Bank activity lives in PDFs and exports — not next to the invoices it belongs to.
Manual matching
Chasing line-by-line ties between statements and invoices burns time and invites errors.
Fragmented directories
Clients and providers scattered across files make every link a mini project.
Risk shows up late
Duplicates, mismatches, and suspicious patterns are easy to miss until someone spots them manually—after time and trust are already on the line.
How it works
Upload once — AI-assisted extraction and anomaly detectors run on your data so review, triage, and reconciliation happen in one product.
- 01
Upload invoices or documents
Add invoice PDFs or supported files. InvoiceHive automatically imports the fields it can read — totals, dates, vendors and customers, line items where available — so data lands in the app without manual entry. You verify and adjust before it drives your workflow.
- 02
Add bank statements
Import CSV or PDF statements; line-level activity is extracted into the workspace (complete a short org profile when the product asks).
- 03
Triage anomalies & match
Open the anomalies workspace for admins: filter by category and severity, read evidence on each flag, then acknowledge, resolve, dismiss as a false positive, or escalate. Match bank lines to invoices with auto-match where it helps, then handle edge cases.
- 04
Organize & collaborate
Keep clients and providers in sync and invite your team with the right access.
Everything your operation needs
The same modules you see in the product — framed for buyers and operators, including AI-driven import and anomaly detection.
Dashboard
One place for cash position, breakdown, and what needs attention.
Invoices
Upload in the app or send invoices to a dedicated inbound email address as attachments — InvoiceHive imports the data automatically into structured records — amounts, parties, dates, line items, and regional fields when supported — then you organize status and links from there.
Anomalies
AI-backed detectors raise flags with severity, category (invoice, payment matching, vendor, timing, bank statement, document integrity, portfolio, and more), and classification—then your team triages with acknowledge, resolve, dismiss, or escalate. Summaries and optional threshold tuning help admins stay ahead of noise.
Bank statements
Upload CSV or PDF statements and InvoiceHive imports line-level activity into one workspace — directions, amounts, and processing state — ready to match against invoices.
Reconciliation
Matched, unmatched, pending review, ignored — progress you can trust.
Clients
Directory linked to invoices so relationships stay consistent.
Providers
Vendors and suppliers ready to tie to payables.
Team & access
Roles for growing orgs — invite who needs in, gate what they see.
Plans & usage
Subscription tiers with limits and optional overage — details in the app.
See the workflow in the product
Uploads become structured records, anomaly flags appear when detectors fire, and reconciliation stays next to the underlying invoices and statements. The point is not storage. The point is faster review and clearer action.
Statements
Bring bank activity next to the invoices it belongs to
CSV and PDF statements become line-level activity in the same workspace, ready for matching and review.
Review
Work the exceptions, not the entire ledger
Matched, unmatched, pending review, ignored: the app shows what needs action instead of burying it in exports.
Invoice list with real operating context
Use this to prove the product is already handling uploaded invoice records, statuses, and daily review work.
Line-by-line bank statement review
This is the strongest proof screen for the campaign because it shows the matching workflow, not just data storage.
Clear plan and usage controls
The app already exposes plan, billing period, and usage information, which helps support pricing conversations.
Reconciliation that goes beyond “invoice-only” tools
See total income and outcome, outstanding receivables and payables, and a matching status you can filter by period — the same language your team already uses in InvoiceHive.
- Matching status — matched, unmatched, pending review, reviewed, ignored.
- Auto-match on bank lines when the product can confidently pair activity to invoices.
- Date-bounded views so month-end and audits stay focused.
- Anomaly awareness — invoice- and statement-related risk signals stay visible alongside matching progress (admin access in product).
At a glance
Sample viewTotal income
CRC 2,650,200.00
Total outcome
CRC 40,704,000.00
Outstanding receivables
CRC 2,350,000.00
Outstanding payables
CRC 9,320,000.00
For accounting firms
All your clients, one login
Bookkeepers and accounting firms manage many clients from a single workspace — one plan, one bill, shared across every client, without compromising data isolation or client autonomy.
- One firm login, every client in reach. Switch between client books in a click via the workspace switcher — no separate accounts to juggle.
- Clients keep full ownership. Each client logs into their own tenant, sees their own data, and can revoke firm access any time. Clear audit trail of who accessed what.
- Frictionless onboarding. Invite a client by email, they accept once, and you're in. Pending → Active → Revocable lifecycle, no admin overhead per client.
- One plan, pooled across clients. Your firm picks a single plan and its monthly invoice quota is shared across every client you manage. One bill to the firm — no per-client subscriptions to chase.
Your firm holds one plan; its monthly invoice quota is pooled across all client tenants. Clients keep their own isolated data and revocable access.
Plans that scale with invoice volume
Monthly invoice limits, transparent USD pricing, and optional overage on paid plans. Accounting firms use one plan whose quota is pooled across all client workspaces.
Starter
$19/mo
Up to 200 invoices/mo
For small businesses with steady invoice volume
$0.25 per extra invoice
Get startedPopular
Pro
$49/mo
Up to 1000 invoices/mo
For growing businesses with higher invoice volumes
$0.15 per extra invoice
Get startedBusiness
$99/mo
Up to 5000 invoices/mo
For large businesses with high-volume invoice processing
$0.08 per extra invoice
Get startedContact us
Questions about plans, security, or a pilot? Send a note — we’ll follow up.
FAQ
Do I have to type invoice data in by hand?
No. When you upload invoice PDFs or other supported documents, InvoiceHive automatically imports the data it can detect — such as amounts, dates, parties, and line items — into structured records. You review and correct as needed; supported formats and field coverage are shown in the app.
What file formats do you support for bank statements?
The product accepts CSV and PDF uploads for bank statements (see in-app upload for size limits).
How does matching and auto-match work?
You can match statement lines to invoices manually or use auto-match when the system can propose a confident link. You still control review, ignore, and confirm actions.
What is invoice anomaly detection in InvoiceHive?
As data is ingested, detectors can raise anomaly flags—for example on invoices, payment matching, vendors, timing, bank statements, document integrity, and portfolio-level patterns. Each flag includes context and evidence. Tenant admins can review a summary, filter the list, act on individual flags (acknowledge, resolve, dismiss as false positive, or escalate), bulk-dismiss where appropriate, and adjust detector thresholds when settings allow.
Who is InvoiceHive for?
Teams that handle both sides of the ledger — payables and receivables — and want invoices and bank activity in one reconciliation workflow.
How does billing work?
Plans include monthly invoice limits, with optional overage on paid plans. Accounting firms choose one plan and its quota is pooled across every client workspace, billed to the firm as a single subscription. Check Subscription and Billing in the app for your organization’s numbers.
What languages are supported?
The product supports English and Spanish. This site is available in both languages.
Where is my data handled?
InvoiceHive stores uploaded invoice and bank-statement data so your team can review, reconcile, and investigate anomalies inside one workspace. If you want details about the current setup, access model, or data handling approach, contact us and we will walk you through it.
Start your first reconciliation this week
Create a workspace now, or contact us if you want hands-on help with setup, uploads, and your first real review flow.
Setup in 2 minutes — or talk to us first
Why early teams are talking to us
A focused workflow for invoice + bank statement reconciliation, with hands-on onboarding for early customers.
We are not trying to look bigger than we are. We are making the first version useful, fast to understand, and easy to test with a real team.
Workflow
Built around reconciliation, not just invoice storage
The product already covers invoices, bank statements, matching states, and reconciliation summaries in one flow.
Launch
Self-serve signup with founder-led help
New teams can register on their own, or contact us for a guided setup to reach first value faster.
Language
English and Spanish ready
The public site and the product both support English and Spanish, which matters for Costa Rica and broader regional teams.
Pilot
Early access with direct feedback loop
Founding customers get faster support, closer product feedback, and a shorter path from trial to useful workflow.